Procurement Specialist

location

Johannesburg

ABOUT THE ROLE

The Procurement Specialist is responsible for sourcing and purchasing goods and services
essential in enabling Harambee and our partners to solve youth unemployment.
The ideal candidate will provide strategic and day-today procurement support to internal
Harambee partners and external stakeholders focusing on value for money, good governance,
improving outcomes, mitigating risks and building and maintaining strategic partnerships.

JOB DESCRIPTION/h5
  • Procurement Guidelines, Policies and Procedures:
    • Reviewing and updating the Harambee Procurement Guidelines and Policy ensuring
      alignment with funder and regulatory requirements.
    • Development of Procurement Standard Operating Procedures (SOPs) and workflows
      informed by organisational context and best practice to mitigate potential third part
      risk.
    • Provides advice and guidance on matters relating to the application of procurement
      guidelines, policy, procedures and regulations to internal partners and external
      stakeholders.
  • Supplier / Vendor management
    • Enabling the selection of the right suppliers and partners (maximising value and
      minimising risk).
    • Researching and vetting suppliers ensuring suppliers meet requirements and are
      aligned with Harambee system change agenda and values.
    • Maintain positive relationships with Harambee suppliers and partners.
    • Ensure compliance with the Harambee Procurement Guidelines and Policy.
    • Lead the prequalification and due diligence processes for suppliers.
    • Implement the Preferred Supplier List and conduct supplier performance
      appraisals/reviews.
    • Lead the supplier performance evaluation process.
  • Request for Proposal, Quotation or Information Process Management
    • Develop RFP, RFQ and RFI documents and obtain necessary approvals.
    • Lead RFP, RFQ and RFI processes.
    • Conduct tender analysis, monitoring, and reporting for competitive cost analysis.
    • Coordinate the implementation of tender committee recommendations and decisions
      (including debriefing unsuccessful bidders).
    • Accountable for end-to-end document management and record keeping.
  • Sourcing, Selection and Spend Management
    • Review and act on requests from internal Harambee partners promptly.
    • Develop the annual Procurement Plan, including analysing procurement spend to
      identify opportunities to unlock value, increase efficiencies and/or improve
      supplier/partner relationships.
    • Vendor Negotiation focused on quality and value for money.
    • Conduct supplier reviews ensuring procurement guidelines and policies are met.
    • Conduct market surveys for cost-effective proposals.
    • Prepare bid analysis reports and lead negotiations with selected bidders.
    • Provide feedback to vendors.
  • Risk and Compliance Management
    • Identification of potential risks relating to procurement practises and vendors and
      escalating to the relevant stakeholder and/or oversight authority.
    • Ensure implementation of DOA and approval matrix as provided by the policy and
      ensuring segregation of duties.
    • Supporting internal and external audits of the procurement processes and implement
      audit recommendations.
    •  
  • Procurement Training
    • Collaborate with the Integrated Finance Team to identify the procurement training
      needs.
    • Conduct induction of new staff.
    • Sensitisation of staff on provisions in the Procurement Guidelines, Policies, SOP’s as
      well as Duties & Responsibilities.
  • Reporting
  • Assist in preparing quarterly procurement reports and ad hoc reports as needed.
  • Track and monitor compliance with Procurement Guidelines and Principles.
  • Track and monitor progress against annual Procurement Plan.
MINIMUM REQUIREMENTS
  • A minimum of a bachelor’s degree in business administration, supply chain management, or
    related field from a recognised institution.
  • 5 years + (relevant experience | procurement | ideally NPC).
COMPETENCIES
  • Situational Awareness: Understands changing situations, adopts the right attitude and
    takes timely actions.
  • Effective Communication: Delivers clear and impactful communication tailored to various
    audiences, utilizing multiple formats and tools.
  • Business Acumen: Understands Harambee’s business and marketplace to define optimal
    solutions for clients.
  • Accountability Takes responsibility for actions, decisions, and deliverables, fostering a
    culture of accountability.
  • Partnership Building: Identifies and cultivates strategic relationships to drive business
    goals at Harambee.
  • Persuasiveness: Utilizes appropriate interpersonal styles to gain acceptance of ideas or
    services.
  • Problem Analysis and Resolution: Uses sound judgment to identify and solve problems
    effectively at Harambee.

Apply for this position by sending your CV to shaunw@harambee.co.za, including the position you are applying for in the subject line.

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