location

Cape Town

ABOUT THE ROLE

We are seeking a proactive and organised individual to join our team as an Office Team Leader. As the central point of contact for our new Cape Town office, you will play a crucial role in ensuring smooth operations and a welcoming environment for both staff and visitors.

ROLE RESPONSIBILITIES

• Front Desk / Reception
  • Manage the receptionist and the front desk and provide support with training and inspection of requirements specific to the profile from time to time
• Logistical support through communication of daily, weekly and monthly goals as per managers directive

• Room / Meeting Allocations
  • Management of room allocations and the Skedda booking system
• Coordinate upkeep of office space, meeting rooms and external meetings and guests

• Engagements / Catering
  • Dedicated management of all engagements and meetings and building relationships with local food and beverage businesses at Makers Landing
• Effective management of team capacity and delegation i.e. set up coordination, grocery shopping coordination

• Recycling
  • Aligning with the V&A’s strong recycling ethos; integrating their collection programme into our office operations
• Responsible for effective stock control management i.e. stationery, consumables, and perishables

• Parking
  • Coordinating with the V&A team for our dedicated parking spaces, managing pre-paid parking tickets for additional needs

• SmartWorks
  • Overseeing the closet in our new offices, managing and tracking clothing donations and distribution.

• Immersions
  • Preparing and organising the office for immersions, and running them
• Build relationships with other functions in the business
• Ensure that customers are kept happy and satisfied by ensuring that prompt response and efficient service is provided at all times
• Ongoing reinforcement of the Harambee Way of Working

ROLE REQUIREMENTS

• Matric / Grade 12
• Minimum of 5 years’ experience in a similar position
• Proficiency in Microsoft Office Suite and booking systems is important
• Previous experience in office coordination or event planning is preferred

COMPETENCIES

• The ideal candidate should possess excellent communication and organisational skills, with a keen attention to detail and a customer-focused approach.
• They should be adept at problem-solving, flexible in adapting to cchanging priorities, and able to work effectively within a team.
• As is the ability to manage time efficiently and meet deadlines.
• Along with strong interpersonal skills and a proactive attitude.

Apply for this position by sending your CV to victorene@harambee.co.za, including the position you are applying for in the subject line.