Finance Project Officer
ROLE PROFILE
To ensure that funds are effectively managed, accounted for and reported on a day-to-day and monthly basis, in accordance with IFRS and funder requirements.All Harambee team members are required to adopt a flexible approach to their roles as we are a rapidly evolving and innovative organisation.
While key responsibilities of the role are outlined below, Harambee reserves the right to change and/or expand on these responsibilities as the organisation evolves and as the employee grows.
LOCATION
Johannesburg
KEY RESPONSIBILITIES
Grants Management & Financial Reporting
- Maintaining accurate accounting records in accordance with IFRS
- Ensuring that grant/social investment funds are properly managed and accounted for, in accordance with funder requirements
- Preparing all relevant project journals to be processed on a monthly basis
- Assist with the preparation and submission of funder reports timeously
- Preparing all other financial information and documents required by funders on a monthly basis
- Ensuring compliance with funder contractual requirements
- Analysing and assisting with funder spending in relation to activities and outputs
- Ensuring that all source documents are appropriately filed and files are properly labelled to facilitate retrieval of documents
- Assist with the setting up the funder chart of accounts
- Assisting with other administrative duties as requested by the Finance team members
Cash Flow Management
- Preparing expenditure reimbursements between projects as per grant contracts
Audits
- Ensuring that all project records are ready for donor or statutory audits
- Assisting with audit preparations to ensure efficient, effective and successful statutory and donor external audits
Risk Management
- Assisting with the management of financial risks
- Assisting with ensuring compliance with statutory and regulatory requirements
MINIMUM REQUIREMENTS
- Matric and a diploma or equivalent qualification in bookkeeping/finance
- At least 3-5 years’ work experience in an accounting/bookkeeping/finance environment
- Proficiency in the Pastel accounting system
- Experience in the NGO and/or development sector would be advantageous
- Advanced proficiency in MS Office – including Word, Excel and Outlook
COMPETENCIES
- Able to analyse financial data and information to identify variances and inaccuracies
- Excellent English verbal and written communication skills
- Able to use discretion and deal with sensitive information in a confidential and professional manner.
- Able to multi-task and prioritise
- Good work ethic
- Able to exercise good judgement
- Honesty and integrity
- Able to work under pressure and meet deadlines
- Able to use own initiative and take ownership of his/her tasks; and work with limited supervision
- Good team player
- Excellent interpersonal skills and emotional intelligence
- Meticulous and able to pay attention to detail
- Strong customer service orientation